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Wedding Planner vs. Wedding Coordinator: Differences and Similarities Between Event Planner Terms

5/5/2020

11 Comments

 
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Photo by Natasha Fernandez from Pexels
Wedding planners, wedding coordinators, event planners, event coordinators, event designers... there are a lot of terms for wedding and event professionals and they may sound one in the same. The roles of each are similar but there are distinct differences between them all. If that isn't already confusing enough, most wedding and event planners also offer coordination services.

We're here to help you make sense of it all! Keep on reading to learn more about each and the roles they play when it comes to your big wedding or event day.
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Photo from Canva.com
Wedding or Event Coordinator
A coordinator, whether it's for your event or wedding, is in charge of coordinating your event on the day-of. They often help with managing the logistics of your timelines, load-in and load-out time of any vendors, and ensuring the overall success of the event. Most coordinators will start working with you about 4 weeks out from your wedding/event date to learn more about you and the overall goals for the event.
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Photo by Christina Morillo from Pexels
Wedding or Event Planner
A wedding or event planner helps you plan aspects of your event, with the the level of service usually differing amongst package options. Most planning packages will also include coordination services from the planner or someone on the planner's team. Planners help you in many ways, from recommending vendors and venues, to scheduling appointments, to managing RSVP's, to developing the event theme & concept, to floor plans and more.

Wedding Planners often focus their services on weddings but some may also offer event services. For Event Planners, some may offer services for all events, but others may specialize in a certain type of event planning. These categories include but are not limited to:
-Non Profit Event Planners: Plans non profit and charity events such as galas, fundraisers, auctions, and more.
-Corporate Event Planners: Plans corporate events such as company launch parties, dinners, luncheons, seminars, company parties and retreats, company conferences, and more.
-Meeting and Conference Planners: This planner specializes in planning meetings and conferences that are usually on the larger scale.
-Social Event Planners: Plans social events such as birthday parties, baby showers, engagement parties, graduation parties, wedding showers, holiday parties, themed parties, and more.
-Virtual Event Planners: Specialize in planning and gaining awareness for online events.
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Photo by Craig Adderley from Pexels
Wedding or Event Designer
Wedding or event designers specialize in design and decor, being experts at making your event visions come to life. Event designers may offer their own planning & coordination services or work closely with other planners, allowing them to focus solely on design.

Event Production
​Event production focuses on behind-the-scenes tasks such as lighting, audio-visual, video, stages, and more. Event production works closely with the planner to assure the production is on par with the planning.
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Photo from Canva.com
Despite the similarities, the biggest difference between most event planners are their specializations. When choosing an event planner that specializes in a certain kind of event, rest assured that your planner has experience and will do their best in making your event the best that it can be.

​Be sure to check back for more planning tips & advice and follow us on our Instagram and Pinterest to stay up to date with our recent events and inspo. Let’s Unleash Together!
​

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Post written by Kaley M. for Events Unleashed.
11 Comments
Enstyle Planners link
11/23/2020 05:01:18 am

Article is Good and Useful Information.

Reply
Enstyle Planners link
11/23/2020 06:51:49 am

Thanks for sharing the information keep on posting this type of blogs!!

Reply
The MS Design link
12/18/2020 03:13:20 am

It is great blog post. I am Always read your blog. Helpful and Informative blog. Thanks for sharing these information with us.

Reply
Lovely Ann link
3/3/2021 11:45:58 pm

Wow! very incredible, an amazing content. Thanks for sharing.

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pcevents link
10/1/2021 12:58:25 am

Such an amazing article, i never get bored while reading. Thanks for sharing such an informative article with us

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Mia Evans link
10/18/2021 10:41:22 pm

Thanks for pointing out that non-profit event planners help non-profit and charity events such as galas, fundraisers, auctions, and more. I guess these kinds of planners should be hired for events that would be able to help people during these days when the pandemic has affected the lives of most people, especially when their works have been affected or when they have been laid off.

Reply
Tex Hooper link
11/8/2022 03:17:39 pm

Great tip about getting an event planner who has good subcontractors. My sister is getting married and needs help. I'll have to hire a planner for her.

Reply
Millie Hue link
4/19/2023 09:55:00 am

It's interesting when you said that even wedding event production companies can offer other services for different programs when you need them. In that case, I will hire the company that we will find for our wedding again for the birthday celebration of our kids in the future if we will love the services they will give us. So I hope that we can already find those that can deliver well so that we can experience them firsthand and have the assurance that we will be getting good service once we have kids someday.

Reply
Jukebox Hire Sydney link
7/12/2023 01:16:01 am

As someone who recently planned a wedding, I can definitely attest to the importance of understanding the differences between a wedding planner and a wedding coordinator. A wedding coordinator plays a vital role in ensuring the smooth execution of your event on the actual day. They focus on the logistics, coordinating with vendors, and making sure everything runs according to schedule. On the other hand, a wedding planner is involved in the planning process from the beginning. They help you with budgeting, vendor selection, and overall event design. Some planners also offer coordination services. It's crucial to communicate your needs clearly and hire the right professional to ensure a stress-free and memorable wedding day.

Reply
Jukebox Hire Sydney link
8/28/2023 04:52:48 am

The discovery of your blog has made my day. We're here to make sense of it all for you! Read on to find out what each does for you on the day of your wedding or other special occasion. About There are a number of titles for wedding and event specialists that may sound interchangeable but actually refer to different types of experts. There is some overlap in responsibilities, but each function is unique in its own way. Even more so, most event and wedding planners also provide coordination services. We appreciate you sharing this with us and hope you will continue to do so in the future.

Reply
Attica Studio link
11/28/2023 06:55:05 am

This insightful blog brilliantly elucidates the distinctions and parallels between wedding planners and coordinators, offering a concise yet comprehensive guide for anyone navigating the intricate landscape of event planning terms. Kudos for shedding light on this often overlooked aspect of wedding preparation!





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